Ali Perfume Success Story – Custom Perfume Business with ERPNext

Introduction

Ali Perfume, a custom perfume brand, is known for creating unique, made-to-order fragrances. From sourcing rare essential oils to blending signature scents, the brand focuses on craftsmanship and quality.

As demand grew, managing stock, purchases, sales, and finances with manual tools became challenging. To overcome these hurdles, the team adopted ERPNext, an integrated ERP designed to streamline operations and enable growth.

The Challenge

• Stock tracking issues: Difficulty managing essential oils, fixatives, bottles, and packaging.
• Manual buying & selling: Inefficient workflows slowed order handling and fulfillment.
• Limited visibility: No real-time insights into sales performance and financials.
• Scaling custom orders: Handling bespoke perfume requests at volume was time-consuming.

Why ERPNext?

Ali Perfume chose ERPNext because it offers:

• Inventory management with batch/lot tracking for raw materials and finished goods.
• Integrated accounting for accurate ledgers, taxes, and financial reporting.
• Smooth buying & selling workflows with linked Purchase Orders, Sales Orders, and Invoices.
• Scalability to handle both bespoke and standard product lines.
• Ease of use for a growing, multi-role team.

Implementation Journey

1. Stock & Inventory
   • Real-time tracking of essential oils, alcohol, fixatives, bottles, caps, and packaging.
   • Automated reorder levels to prevent stockouts of critical ingredients.
2. Buying & Procurement
   • Supplier management with lead times and price lists.
   • Purchase Orders linked to Stock Entries for accurate receipts and valuation.
3. Selling & Custom Orders
   • Sales Orders, Delivery Notes, and Invoices generated with one click.
   • Custom perfume requests tracked from brief to batch to dispatch.
4. Accounting & Finance
   • Integrated ledgers for income, expenses, and taxes.
   • Real-time profitability by product and customer segment.

The Results

• Improved inventory control reduced wastage of high-value raw materials.
• Faster order processing improved on-time delivery and customer satisfaction.
• Financial clarity enabled smarter, data-driven decisions.
• Streamlined operations freed time to focus on creativity and growth.